Author Information and Submission Instructions

To prepare your paper for submission to ICME 2020, please refer to the General Information first, and also read carefully the information for the specific program.

ICME 2020 contains several different programs:

CategoryDeadlineDetailsReview
Regular and Special Sessions (CfP)29 Nov 201913 Dec 2019, AoE_6 pages
_Submission via CMT ICME 2020

Double blind
(The reviewers don't know the identity
of the authors, and vice versa)
Workshops (CfP)13/03/2020_6 pages
_Submission via CMT ICME 2020W
Blind review

Grand Challenges (CfP)13/03/2020_6 pages
_Submission via CMT ICME 2020W
Blind review
Industry / Application Papers (CfP)13/03/2020_4 pages
_Submission via CMT ICME 2020W
Blind review
Collaborative Research Project Papers (CfP)13/03/2020_4 pages
_Submission via CMT ICME 2020W
Blind review
Demo Papers (CfP)13/03/2020_2 pages
_Submission via CMT ICME 2020W
Blind review

Note that some details vary according to the program element, including the submission deadline. Please refer to the program-specific information applicable to you.

The program-specific information is available below after the General Information.

GENERAL INFORMATION

All papers in the proceedings of the regular program and proceedings of the workshops (including Industry/Application Papers, Collaborative Research Project Papers, Demo Track and Grand Challenges) will be included in IEEE Xplore.

Open Preview

To increase the visibility and the potential impact of ICME 2020 papers, the intention is to make ICME 2020 Proceedings available open access in IEEE Xplore to the entire scientific community for a limited amount of time (for one month before the conference, until the end of the Conference).

Formatting Requirements
  • All submissions must be in English.
  • All submissions must be in letter-sized PDF.
  • All fonts and subsets must be embedded. Times New Roman font is strongly encouraged.
  • All submissions, with the exception of Student Program submissions, must be formatted according to the instructions in the Example Paper.
Example Paper, Formatting Guidelines, and Templates

The following links point to an example paper containing detailed formatting guidelines. They also constitute templates for Microsoft Word and LaTeX submissions.

  • Example paper with detailed formatting instructions in pdf and Microsoft Word template.
  • Example paper with detailed instructions and LaTeX template.

We recommend that you use the provided Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines detailed in the example paper. When using these files, double-check the paper size in your page setup to make sure you are using the letter-size paper layout (8.5 inch x 11 inch). The LaTeX environment files specify suitable margins, page layout, text, and a bibliography style.
In particular, with LaTeX, there are cases where the top-margin of the resulting Postscript or PDF file does not meet the specified parameters. In this case, you may need to add a \topmargin=0mm command just after the \begin{document} command in your .tex file. The spacing of the top margin is not critical, as the page contents will be adjusted on the proceedings. The critical dimensions are the actual width and height of the page content.

Electronic Paper Submission

When you have your document file ready, gather the following information before entering the submission system:

  • In the case of regular submission, all authors should decide which Subject Area to select. The list of Subject Areas is available in the submission system, and a well suited Subject Area is crucial since assignment of reviewers will mainly depend on selected Subject Area).
  • Document file in PDF format.
  • Supplemental material, if any, zipped into a single file, under 20 MB.
  • Affiliation, email address, and mailing address for each author.
  • Paper title.
  • Text file containing paper abstract text, in ASCII text format (for copying and pasting into web page form), 100-150 words.

Important: ALL authors must be entered in the online form and must appear in the online form in the right order. Please note that for regular and special papers the review is double blind. It is not allowed to change authors or title at the Camera Ready stage.

Step by Step Instructions to Submit Your Paper
  1. Go to the paper submission web site: Microsoft CMT.
  2. You’ll see a dialog box. If you are new to the system, please choose “Sign up here” at the bottom of the dialog box.
  3. Follow the wizard to finish the registration. Upon finishing, you’ll have an account in the system.
  4. Log into the system using your registered account info (email address and password).
  5. The first time you log on, you’ll be asked to enter your conflict of domains. Please add the conflict domains for you and all of your co-authors such as (mit.edu; microsoft.com).
  6. You will see the submission page. Please read the “Welcome Message from Chair” carefully.
  7. Fill out the submission form: “Title and Abstract,” “Authors,” “Subject Areas,” etc. The Abstract should be approximately 100-150 words, and be identical to the abstract in the pdf paper. Authors must be listed completely, in the same order as they are listed in the pdf paper. For the Subject Areas, you must choose ONE primary subject area. You may also choose up to TWO secondary subject areas. Each special session is considered as a subject area. All special sessions are open to all authors. If you wish to submit your paper to a special session, you are asked to indicate the name of the special session you are submitting to as the PRIMARY subject area. If the special session organizers decide that a paper is not a good fit to the special session, the paper will be moved to the regular paper pool.
  8. Upload your paper in pdf format.
  9. For regular and special session papers, answer the additional questions regarding whether your paper is a student or industry paper and is double-blind. The purpose of the student and industry questions is to establish eligibility for suitable awards. The purpose of the double-blind question is to remind you to follow the double-blind rule. Regular and special session papers that do not follow the double blind rules will be automatically rejected.
  10. Click on the “Submit” button.
  11. Optionally, check the “Send confirmation to me” or the “Send confirmation to all authors” button, and click the “Send” button, to receive an email confirmation. Alternatively, re-log into the system and verify your submission files. Please note that by default the CMT system does not send confirmation emails after paper submission.
  12. Optionally, upload supplementary materials (pdf or zip only, up to 20 MB), by returning to the Author Console or to Manage Submissions, and uploading the file.

Good luck!

Authors Rights and Responsibilities:
  • Dual submissions: By submitting a manuscript to ICME, the authors guarantee that it has not been previously published (or accepted for publication) in substantially similar form. Furthermore, no paper that contains significant overlap with the contributions of this paper either has been or will be submitted during the ICME 2020 review period to either a journal or a conference.
  • More about related IEEE policies (e.g. on author posting of IEEE copyrighted papers, plagiarism, originality of submitted work) can be found on IEEE website. If there are papers that may appear to violate any of these conditions, then it is the authors’ responsibility to
    1. Cite these papers, preserving anonymity as described in Section 2 of the example paper. No need to preserve anonymity if the review is single blind, e.g., for workshops.
    2. Argue in the body of your paper why your ICME paper is nontrivially different from these concurrent submissions
    3. Include anonymized versions of those papers in the supplemental material. No need to anonymize them if the review is single blind.
  • Creating your paper:For your submission use the template available above. Additional recommendations for various specific parts of IEEE papers are available from IEEE’s Author Centre. Please note that when you cite references, papers that have not been published, even if they have been submitted for publication, should be cited as “unpublished”. Papers that have been accepted for publication should be cited as “in press”.
    IEEE’s Author Centre also includes further guideline on policies related to posting of your papers. For example, prior to submission to an IEEE publication the authors may post their article on repositories such as arXiv.org. This does not count as a prior publication.
  • Presentation guarantee: By submitting the paper, the authors guarantee that if the paper is accepted, it will be presented at the conference by one of the authors, except in case of emergency as determined by the Technical Co-Chairs. Furthermore, the presenter must register for the conference at one of the non-student rates offered and must register before the deadline given for author registration. Failure to register before the deadline will result in automatic withdrawal of your paper from the conference proceedings and program. Failure to present the paper by an author in person will result in the paper not appearing in IEEE Xplore, and IEEE will retain the copyright. Also, the list of missing authors will be passed to the ICME Steering Committee.
IEEE DataPort
All conference authors have been encouraged to upload their data to IEEE DataPort. All attendees are invited to access the research data in IEEE DataPort. IEEE DataPort is the globally accessible IEEE data platform that enables users to store datasets, access datasets, and manage data. Data can provide insights into research and it adds value to conference papers. Go to IEEE DataPort to view the conference data today! Please note that due to the double blind review policy for ICME 2020 papers, the authors are required not to upload any material to IEEE DataPort during the review process.

SPECIFIC INSTRUCTIONS FOR EACH PROGRAM ELEMENT

Regular and Special Sessions

Regular and Special Session papers form the core of the ICME technical program.

If you would like to propose a Special Session, please see Call for Special Session Proposals for more information.

  • Submission portal: Microsoft CMT.
  • Length: Papers must be no longer than 6 pages, including all text, figures, and references.
  • Abstract: The abstract should be about 100-150 words.
  • Submission site: All papers must indicate a Primary Subject Area to be appropriately reviewed. Papers invited to a Special Session must indicate the Special Session as the Primary Subject Area of the paper. The Special Sessions are open to all authors. All authors are invited to submit their papers to any of the Special Sessions by indicating the Special Session as the Primary Subject area of the paper.
  • Review: Paper submissions are reviewed by experts selected by the conference committee for their demonstrated knowledge of particular topics. Regular and Special Session papers are reviewed identically. ICME main conference acceptance rates are 15% for Oral presentations and 15% for Poster presentations.
  • Double blind rules: ICME 2020 reviewing is double blind, which means that authors cannot know the names of the reviewers of their papers, and reviewers cannot know the names of the authors. Information that may identify the authors anywhere in the submitted materials must be avoided. In particular, in the submitted pdf paper, the usual list of authors, their institutions, and their contact information must be replaced by the phrase, “Anonymous ICME Submission.” Identifying information in the acknowledgments (e.g., co-workers and grant IDs), supplemental materials (e.g., titles in the videos, or attached papers), and links to the authors’ or their institutions’ websites must also be avoided (they can be included in the camera ready paper after the paper is accepted). Please read Section 2 of the example paper for further guidance on how to preserve anonymity. The only place that authors may be identified is in the online submission form. Submissions that do not conform to these blind rules will be rejected immediately without review.
  • Supplemental material: Authors may optionally upload supplemental material. Supplemental material must be anonymized. Typically, supplemental material might include:
    1. a short presentation summarizing the paper,
    2. videos of results that cannot be included in the main paper,
    3. a screen recording of a demo program,
    4. anonymized related submissions to other conferences and journals, and
    5. appendices or technical reports containing extended proofs and mathematical derivations that are not essential for understanding the paper.

    * Note that the contents of the supplemental material should be referred to appropriately in the paper and that reviewers are not obliged to look at it. All supplemental material must be zipped into a single file. There is a 20 MB limit on the size of this file.

Workshops

If you would like to propose a Workshop, please see Call for Workshops for more information.
If you are submitting a paper to an approved Workshop, please see the appropriate Workshop site for more information. All Workshop papers will have the following commonalities:

  • Submission Portal: Coming Soon.
  • Length: Papers must be no longer than 6 pages, including all text, figures, and references.
  • Format: Workshop papers have the same format as regular papers. See the example paper under the General Information section below. However, their review is single blind.
  • Review: Reviews will be handled directly by the Workshop organizers.
  • Papers must be submitted under the track for the appropriate Workshop in CMT. Submissions may be accompanied by up to 20 MB of supplemental material following the same guidelines as regular and special session papers.
  • Presentation guarantee: As with accepted Regular and Special Session papers, accepted Workshop papers must be registered by the author deadline and presented at the conference; otherwise they will not be included in IEEE Xplore.
  • A workshop paper may be covered by a workshop-only registration or by a full-conference registration.