Author Information and Submission Instructions

Author Information and Submission Instructions

Full details for preparations and submission of papers to ICME 2020 track will be available here from September 2019.

  • Review: Paper submissions are reviewed by experts selected by the conference committee for their demonstrated knowledge of particular topics. Regular and Special Session papers are reviewed identically, and are subject to ICME main conference acceptance rates (15% for Oral presentations and the next 15% for Poster presentations).
  • Double blind rules: ICME 2020 reviewing is double blind, which means that authors cannot know the names of the reviewers of their papers, and reviewers cannot know the names of the authors. Information that may identify the authors anywhere in the submitted materials must be avoided. In particular, in the submitted pdf paper, the usual list of authors, their institutions, and their contact information must be replaced by the phrase, “Anonymous ICME Submission.” Identifying information in the acknowledgments (e.g., co-workers and grant IDs), supplemental materials (e.g., titles in the videos, or attached papers), and links to the authors’ or their institutions’ websites must also be avoided. The only place that authors may be identified is in the online submission form. Submissions that do not conform to these double blind rules will be rejected immediately without review.
  • Dual submissions: By submitting a manuscript to ICME, the authors guarantee that it has not been previously published (or accepted for publication) in substantially similar form. Furthermore, no paper that contains significant overlap with the contributions of this paper either has been or will be submitted during the ICME 2020 review period to either a journal or a conference.
  • Authors Rights and Responsibilities: All papers submitted to ICME must be the original work of the listed authors and must not have been previously published or currently submitted elsewhere. More about related IEEE policies (e.g. on author posting of IEEE copyrighted papers, plagiarism, originality of submitted work) can be found on IEEE website.
    Particularly related to dual submissions, the authors should note that by submitting a manuscript to ICME, they guarantee that it has not been previously published (or accepted for publication) in substantially similar form. Furthermore, no paper that contains significant overlap with the contributions of this paper either has been or will be submitted during the ICME 2020 review period to either a journal or a conference. If there are papers that may appear to violate any of these conditions, then it is the authors’ responsibility to
    1. Cite these papers (preserving anonymity)
    2. Argue in the body of your paper why your ICME paper is nontrivially different from these concurrent submissions
    3. Include anonymised versions of those papers in the supplemental material.
  • Creating your paper: IEEE’s Author Centre includes guideline on policies related to posting of your papers. For example, prior to submission to an IEEE publication the authors may post their article anywhere at any time, including on preprint servers such as arXiv.org. This does not count as a prior publication.
  • Supplemental material: Authors may optionally upload supplemental material. Supplemental material must be anonymised. Typically, supplemental material might include:
    • a short presentation summarising the paper,
    • videos of results that cannot be included in the main paper,
    • a screen recording of a demo program,
    • anonymised related submissions to other conferences and journals, and
    • appendices or technical reports containing extended proofs and mathematical derivations that are not essential for understanding the paper.

    * Note that the contents of the supplemental material should be referred to appropriately in the paper and that reviewers are not obliged to look at it. All supplemental material must be zipped into a single file. There is a 30 MB limit on the size of this file.

  • Presentation guarantee: By submitting the paper, the authors guarantee that if the paper is accepted, it will be presented at the conference by one of the authors, except in case of emergency as determined by the Technical Co-Chairs. Furthermore, the presenter must register for the conference at one of the non-student rates offered, and must register before the deadline given for author registration. Failure to register before the deadline will result in automatic withdrawal of your paper from the conference proceedings and program. Failure to present the paper by an author in person will result in the paper not appearing in IEEE Xplore, and IEEE will retain the copyright. Also, the list of missing authors will be passed to the ICME Steering Committee.